Legal Considerations for NPO Name Boards and Websites in India

For non-profit organisations (NPOs) in India, it is crucial to be transparent and share information clearly with the public. This helps build trust and credibility especially with their donors and collaborative partners. The legal rules regarding the name boards and websites differ based on how the NPOs is officially registered–as a Section 8 Company, a Trust, or a Society. However, there are certain mandatory rules and good practices that all NPOs should follow.  Name Board Requirements: A Matter of Identification The primary purpose of a name board is to clearly identify the organisation and its registered location. While a single comprehensive law does not dictate exact specifications nationwide, the following table summarises the key requirements:

 * Language display requirements may vary by State. Refer to your State’s Shops and Commercial Establishments Rules.

Website Requirements: Building Transparency Online

A website is a vital tool for enhancing transparency and outreach. While specific legal mandates for website content are less defined than for companies, certain principles and best practices are crucial for all NPOs:

• Display of Identity and Contact: The registered name, address, and contact information should be prominently displayed

• Organisational Information: Clearly state the NPO's objectives, mission, and registration details. For Section 8 companies, the website should also have the Corporate Identification Number (CIN).

• Governance: Information about the governing body (Board of Directors/Trustees/Committee members) fosters accountability

• Financial Transparency: Consider publishing annual reports and audited financial statements to build trust

• Activities and Impact: Detail the work being done and its impact to inform stakeholders

• Data Privacy: If collecting personal data, a clear and compliant privacy policy is essential

• Secure Transactions: For online donations, ensure secure payment gateways

• Website Address Disclosure (Section 8): Section 134(3)(d) of the Companies Act, 2013, requires the website address to be included in the Board's Report

• FCRA (Foreign Contribution Regulation Act) regulations: The Ministry of Home Affairs (MHA), which administers FCRA, has clear guidelines for public disclosure, much of which is expected to be accessible via the organisation's website. All FCRA-registered organisations are mandated to place their audited annual accounts (including Income & Expenditure Statement, Receipt & Payment Account, and Balance Sheet) on their official website for every financial year.

Conclusion:

While the Companies Act, 2013, offers more specific guidelines for Section 8 companies, the governing laws for Trusts and Societies are generally less prescriptive regarding website content nationwide. Regardless of the registration type or location, maintaining a clearly visible name board and a comprehensive, informative website are crucial for regulatory compliance, building credibility, and effectively pursuing the NPO's mission.